Microsoft Copilot
The AI You Never Knew You Already Had
Most people have heard of ChatGPT, Claude and Google Gemini. But did you know Microsoft includes Copilot with many Microsoft 365 Business subscriptions, and its already integrated with the tools you use every day?
If you can access Microsoft 365, there's a good chance you already have access to Copilot Chat. Simply visit office.com, sign in with your work account and start chatting with Copilot.
Don't know your login details? Contact your manager or IT Support Team.
Why use Microsoft Copilot?
Unlike standalone AI tools, Microsoft Copilot can work alongside the Microsoft apps you use every day including:
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Outlook
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Word
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Excel
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PowerPoint
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Teams
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OneDrive
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SharePoint
With a Microsoft 365 Copilot license, it can also securely use information from your emails, files, meetings and chats that you already have permission to access.
Install the Copilot App
Don't want to log in through a browser every time?
Open Copilot, click the menu options and download the Windows App for quick access from your desktop.
Now your AI assistant is only one click away!
Quick Tip: Personalise Copilot
You can tell Copilot exactly how you'd like it to respond.
For example:
"Give Honest and constructive feedback"
"Use a warm but professional tone"
"Keep responses concise"
"Explain technical topics in plain English"
"Write emails suitable for customers"
The more context you provide, the more useful Copilot becomes.
Copilot for Outlook: Your New Email Assistant
Ever searched for an email you knew existed but couldn't find?
Ever opened a 30-message email chain and thought, "I haven't got time to read all that"?
Copilot can help!
Open Outlook and select the Copilot icon.
Find Emails Fast
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Show me the last three emails from Peter Smith.
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Find the quote I sent to a customer about a rewire.
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Show unread emails relating to Project X.
Summarise conversations
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Summarise this email thread.
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What decisions were made in this conversation?
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What actions have been assigned to me?
Draft replies instantly
Try:
Reply to this email, thank the customer for their enquiry, confirm the work can be completed for £100 and use a warm, professional and appreciative tone.
Instead of spending minutes writing and editing, Copilot creates a draft for you in seconds.
Want even more? Add Microsoft 365 Copilot
The real power of Microsoft 365 Copilot is that it connects information across your organisation. Rather than searching individual documents and meetings yourself, Copilot can bring everything together.
For Example:
"Give me a summary of everything related to the ABC Project from my emails, Teams chats, meetings and documents."
Or:
"What actions have been assigned to me this week across emails, meetings and Teams conversations?"
This is where Copilot starts to feel less like a chatbot and more like a personal assistant.
Copilot in Word
Need to create documents faster?
Try:
"Create a project update using the emails, meeting notes and documents related to Project X."
Copilot can help draft reports, proposals, procedures, meeting summaries and customer communications.
Copilot in PowerPoint
Creating presentations can take hours.
Try:
"Create a 10-slide presentation from my quarterly business review document."
Copilot can build a presentation draft, organise content and generate speaker notes.
Common Questions People Ask About AI
What is Microsoft Copilot?
Microsoft Copilot is an AI assistant that helps you write, create, analyse and get work done faster.
Is Microsoft Copilot better than ChatGPT?
It depends on your needs. Copilot excels at working with Microsoft 365 apps, emails, files and meetings.
Can AI write emails for me?
Yes. Copilot can draft, rewrite and summarise emails in Outlook.
Can AI find emails and documents?
Yes. Copilot can search across your emails, files and business data using natural language.
Can AI summarise Teams meetings?
Yes. Copilot can generate meeting summaries, key points and action items from Teams meetings.
How do I use AI in Outlook?
Use Copilot in Outlook to draft emails, summarise conversations and create responses faster.
How can AI save me time at work?
AI can automate routine tasks, summarise information and help you find answers quickly.
What is Microsoft 365 Copilot?
Microsoft 365 Copilot is AI built into apps like Word, Excel, Outlook, PowerPoint and Teams.
Is Microsoft Copilot included with Microsoft 365?
Some plans include Copilot features, while others require an additional Copilot licence.
Can AI create PowerPoint presentations?
Yes. Copilot can create presentations, generate slides and help refine content in PowerPoint.